Administrative Assistant

Job Summary
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers the opportunity to support daily office operations, streamline administrative processes, and provide exceptional customer service. The ideal candidate will be proactive, detail-oriented, and possess strong communication skills. You will be the backbone of our office environment, ensuring smooth workflows and a welcoming atmosphere for clients and team members alike. If you thrive in a fast-paced setting and enjoy multitasking, this is your chance to make a meaningful impact while developing your professional skills.

Duties

• Position: Administrative & Accounting Assistant (HR)
• Assist with onboarding new employees (paperwork, orientation scheduling, system setup)
• Maintain and update employee records and HR databases
• Track employee time off, attendance, and benefits documentation
• Ensure compliance with company policies and employment regulations
• Assist with payroll preparation by providing relevant employee data
• Handle general HR inquiries and provide administrative support to management

Accounts Payable (AP) Duties

• Process vendor invoices accurately and in a timely manner
• Match invoices to purchase orders and verify approvals
• Prepare and process payments (checks, ACH, wire transfers)
• Maintain vendor records and resolve discrepancies or billing issues
• Reconcile vendor statements and ensure proper documentation
• Assist with month-end closing tasks related to payables

Accounts Receivable (AR) Duties

• Receive and record incoming payments (checks) into accounting software
• Apply payments to appropriate customer accounts and invoices
• Generate and send customer invoices and statements

General Administrative Duties

• Maintain organized filing systems (digital and physical)
• Assist with data entry and reporting across departments
• Communicate with vendors, clients, and internal teams professionally
• Support office operations and perform other duties as assigned

Experience

• Proven office experience or clerical background demonstrating strong organizational skills and attention to detail
• Strong computer literacy including proficiency in Microsoft Office, Google Workspace, and general office management software
• Demonstrated ability to manage time effectively while juggling multiple priorities in a fast-paced environment
• Personal assistant experience or administrative support roles that showcase excellent organizational skills and professionalism

Join us to be part of a vibrant team dedicated to excellence! We value energetic professionals who are eager to contribute their skills in office management, customer service, and administrative support. This paid position offers an engaging work environment where your talents will help keep our operations running smoothly while providing exceptional service to clients and colleagues alike.

Pay: $17.00 - $19.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person