Administrative Assistant

Purpose:

The Administrative Assistant is responsible for company administrative procedures and performs administrative tasks accurately and effectively.

Duties and Responsibilities:

• Provide customer service in a professional and friendly manner
• Process invoices in accordance with provisions and requirements of Section 215.422. F.S.
• Process and coordinate contracts: opening, supplementing, amending and closing contracts; encumbering funds; processes contract and miscellaneous invoices using the Right of Way Management System (RWMS) and Contract Funds Management System (CFM)
• Create and maintain data in Right of Way Management Systems (RWMS), Contract Funds Management (CFM) and SharePoint, timely and accurately
• Answer and direct phone calls to appropriate individuals
• Assist with administrative tasks as needed
• Record and file management – data entry, file and organize physical and electronic file systems
• Provide customer support and handle inquiries or issues
• Proofread documents for grammar, spelling, and formatting errors
• Coordinate, schedule and set meetings in Outlook, as assigned or requested
• Process correspondence and requests for staff and management
• Experience, Skills and Abilities:
• Previous experience in an office environment preferred
• Proficiency in using Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) and database applications
• Ability to collect information/data and review for accuracy and completeness
• Strong organizational skills with the ability to multitask and prioritize tasks effectively
• Excellent verbal and written communication skills
• Attention to detail and accuracy in completing tasks
• Independent planning, monitoring, tracking the status of assignments
• Skilled in use of available resources and problem solving
• Ability to establish and maintain effective working relationships with others.

Minimum Requirements:

• Proven administrative experience.
• Competency in MS Office, databases and administrative software.
• Hands-on experience with spreadsheets.
• Data entry and word processing skills.

Preferred Requirements:

• Associate's degree in related field.

Job Type: Full-time

Pay: $24.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person