Administrative Assistant

JOB
Please ensure that you fill out this DPS criminal background check permission form (you must open this in internet explorer to digitally sign). All that is needed is your name, signature, and the date. YOUR APPLICATION WILL BE CONSIDERED INCOMPLETE WITHOUT THE TWO FORMS LISTED BELOW: You MUST attach DPS criminal background check permission form A copy of your ResumeResponsible for the accurate registration and titling of motor vehicles and boats, for recording transfers of ownership on new and used vehicles, for the collection of registration fees, title fees, special plate fees, and sales taxes. Involves daily, face to face interaction with the public coupled with extensive knowledge of motor vehicle law, regulations, guidelines, and procedures.We are in the business of customer service. We work with and for many diverse people. You must be adaptable and always use diplomacy. Will sometimes work with a hostile public; do not make it personal but about the process of serving the public with empathy and sympathy. Will occasionally be subjected to unpleasant odors which can be unkind to your senses and affect you adversely, such as body odors, strong perfumes, etc. You must meet and greet the public with friendliness that includes great listening and verbal skills.This position is responsible for assisting office staff with a wide range of administrative duties, including handling confidential information and documents, and corresponding with other employees, public officials, and the public. Duties also include assisting with preparation of hosting meetings and training activities, and planning or attending community activities, such as fairs and public education events.

EXAMPLE OF DUTIES
Include the following: Receive and screen visitors, phone calls, and emails and direct them appropriately. Assist with requisition and check request creation to purchase goods and services; contact vendors if needed.Maintain office supplies and equipment; assist in preparing and updating inventory lists.Collect, sort, and distribute department mail to the appropriate party.Organize and maintain confidential digital and physical information and files; assist with Open Records requests.Assist with research, entry, compilation, and summarization of data using various computer programs.Create correspondence, forms, and reports using various computer programs. Assist with coordination of various emergency management and fire marshal projects and programs. Attend meetings and community events; assist with agenda and minute preparation if needed. Review fire reports for errors and completeness.Assist prevention section with public outreach programs.Assist with media and social media campaigns. Other duties as assigned.

SUPPLEMENTAL INFORMATION
Standard office practices and procedures; various office equipment, such as phones, computers, copy, scan and fax machines; Microsoft Office applications; grammar, spelling, punctuation, and simple mathematical functions like percentages and ratios.Establish and maintain effective working relationships with other employees, public officials, and the public; communicate clearly, concisely, and tactfully both in verbal and written form; read, understand, and adhere to county, state, and federal policies, procedures, and laws and apply them appropriately to job duties, to include confidentiality of information; travel locally for meetings and training related purposes; perform assigned duties with minimal supervision; perform responsible, professional, and truthful work; assume personal and professional responsibility for actions and activities. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle or feel; reach with hands and arms; and talk and hear. The employee frequently is required to stand and walk. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, color vision and ability to adjust focus. Must be able to lift at least 25 pounds. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, most of the work is performed in a normal office environment. There may be an opportunity to travel to off-site locations. The employee may be occasionally exposed to wet and/or humid conditions; moving mechanical parts; fumes or airborne particles; toxic or caustic chemicals; biological hazards; outside weather conditions; extreme cold; extreme heat; risk of electrical shock; explosives; risk of radiation; and vibration and moderate to loud prolonged noise; and may also be at risk for possible exposure to bloodborne pathogens and/or other hazards that require immunization against such exposure.