Administrative Assistant

We are seeking an enthusiastic, hard working, dedicated person that we can add to our work family. Someone who knows what it takes to run a multi-line phone system and can assist/direct calls to the proper department. Someone who likes new challenges and is up to learning new things. If this is you, APPLY TODAY!

Qualifications:

• Customer Service
• Phone Etiquette
• Computer Skills (Microsoft Office)
• Must be available to work 35-40 hours per week, 5-6 days per week, including weekends and holidays(only during the months May - September).
• Job Description:
• Assist callers and refer them to the appropriate department. Take detailed messages for co-workers. Provide quality customer service and courtesy with every incoming and outgoing call. Complete task in a timely manner. Greet everyone walking in and out of the office with a smile. Check voicemail every morning and through out the day. Help every department with little projects (folding invoices, mail-outs, data entry, filing, etc.)

Knowledge and Skills:

• Knowledge of computers and relevant software
• Knowledge of customer service principles and practices
• Knowledge of administrative procedures
• Responsibilities:
• Answer multiple lines telephone, screen and direct calls
• Take and relay messages
• Provide information to callers
• Greet persons entering organization
• Direct persons to correct destination
• Deal with queries from the public and customers
• Ensures knowledge of staff movements in and out of organization
• General administrative and clerical support
• Prepare letters and documents
• Receive and sort mail and deliveries
• Schedule appointments
• Maintain appointment diary either manually or electronically
• Organize meetings
• Tidy and maintain the reception area
• Prepare coffee for customers and office staff
• Assisting day-by day efficient operation of the office
• Recruiting and staffing logistics.
• Performance management and improvement tracking
• Employee orientation, development, and training logistics and record keeping
• Assist with employee relations
• Company wide committee facilitation and participation
• Employee communication
• Filing, folding invoices, mail-outs, data entry, etc.

Job Types: Full-time, Temporary

Pay: $12.00 per hour

Work Location: In person