Administrative Assistant

Job Summary
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where everyone can thrive. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant workplace.

Duties

• Manage front desk responsibilities, greeting visitors and directing them appropriately with professional phone etiquette
• Operate multi-line phone systems, handle incoming calls, and provide prompt, courteous customer support
• Maintain organized filing systems, including digital files using Google Workspace and Microsoft Office applications
• Perform data entry tasks with accuracy, including invoicing, record keeping, and updating databases such as QuickBooks
• Assist with calendar management and scheduling appointments for team members or executives
• Support office management activities such as supply ordering, mail distribution, and maintaining office equipment
• Proofread documents and correspondence to ensure clarity and professionalism
• Provide clerical support including photocopying, faxing, and preparing reports or presentations as needed
• Use of ChatGPT and online construction management software will be utilized

Requirements

• Proven office experience with strong organizational skills and attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools
• Familiarity with QuickBooks or bookkeeping software is preferred
• Excellent computer literacy and typing skills for efficient data entry and document management
• Strong customer service skills with the ability to handle phone inquiries professionally and courteously
• Bilingual abilities are a plus to serve diverse client needs effectively
• Experience in medical or dental receptionist roles is advantageous but not required
• Demonstrated time management skills to prioritize tasks effectively in a fast-paced environment
• Personal assistant or administrative experience that showcases multitasking capabilities is highly valued

Join us in creating a positive impact through your organizational expertise! This role offers a chance to grow your administrative career while supporting a collaborative team dedicated to excellence. We welcome motivated candidates eager to bring energy, professionalism, and enthusiasm to our office every day.

Pay: From $12.00 per hour

Benefits:

• Employee discount
• Referral program

Work Location: In person