Administrative Assistant

Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers an exciting opportunity to support daily office operations, enhance team efficiency, and ensure smooth communication across departments. The ideal candidate will bring enthusiasm, attention to detail, and a proactive approach to managing administrative tasks. Your energy and dedication will help foster a productive and welcoming office environment, contributing directly to our company’s success.

Duties

• Manage front desk responsibilities, greeting visitors and directing them appropriately with professional phone etiquette.
• Operate multi-line phone systems, handle incoming calls, and provide excellent customer service support.
• Perform data entry, filing, and maintain accurate records using Microsoft Office, Google Workspace, and other office management tools.
• Schedule appointments, coordinate calendar management, and organize meetings efficiently.
• Assist with bookkeeping tasks using QuickBooks and support basic office bookkeeping processes.
• Support clerical tasks such as proofreading documents, preparing reports, and managing correspondence.
• Maintain office supplies inventory, oversee filing systems, and ensure the office environment remains organized and welcoming.

Experience

• Proven office experience or administrative experience in a fast-paced environment.
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), and data entry skills.
• Experience with QuickBooks or similar bookkeeping software is preferred.
• Excellent organizational skills with the ability to multitask effectively while managing time efficiently.
• Bilingual abilities are a plus to assist diverse client needs and facilitate clear communication.
• Prior experience as a receptionist or medical/dental receptionist is advantageous.
• Demonstrated customer service skills with professional phone etiquette and support capabilities. Join us as an Administrative Assistant to be the backbone of our office operations! Your enthusiasm for organization combined with your technical skills will make a meaningful impact on our team’s success. We value proactive individuals who thrive in collaborative environments and are eager to contribute their expertise to help us grow!

Job Type: Part-time

Pay: $16.00 - $23.00 per hour

Benefits:

• Flexible schedule

Work Location: In person