Administrative Assistant

Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers the opportunity to support daily office operations, streamline administrative processes, and ensure a smooth workflow across departments. The ideal candidate will bring enthusiasm, excellent communication skills, and a proactive attitude to help keep our office running efficiently. If you thrive in a fast-paced environment and enjoy providing exceptional support, this is the perfect position for you! This paid role provides valuable experience in office management, customer service, and administrative functions.

Responsibilities

• Manage front desk duties including greeting visitors, answering the phone, and directing calls with professional phone etiquette
• Handle data entry tasks accurately using Google Workspace
• Organize and maintain filing digitally to ensure easy retrieval of documents
• Support calendar management by scheduling appointments, meetings, and coordinating events for staff and executives
• Assist with clerical tasks such as proofreading correspondence, preparing reports, and managing incoming/outgoing mail
• Provide exceptional customer service by responding promptly to inquiries via phone or email and supporting client needs
• Perform office management duties including supply inventory, maintaining office equipment, and ensuring a clean, organized workspace

Skills & Qualifications:

• Proven experience in office management, clerical work, or administrative support in a professional setting
• Experience serving in a front desk role as the first point of contact and professional face of an organization
• Experience with event planning, coordination, and logistics strongly preferred
• Knowledge of nonprofit operations and administrative processes highly desirable
• Strong computer skills, including proficiency in Google Workspace
• Excellent organizational skills with the ability to multitask, prioritize, and manage competing demands
• Experience answering phones frequently, including handling high-volume and client-sensitive calls with professionalism
• Knowledge of HIPAA regulations and ability to maintain strict confidentiality of client information
• Strong attention to detail, including proofreading documents and maintaining accurate records
• Effective time management skills with the ability to work independently and meet deadlines

Join us in creating an energetic workplace where your organizational talents make a real impact! We value proactive individuals who are eager to contribute their skills in a supportive environment. This paid position offers an excellent opportunity to develop your career in office administration while supporting our team’s success.

Pay: $23.71 - $28.56 per hour

Benefits:

• Paid time off
• Retirement plan

Work Location: In person