Administrative Assistant

• Job Overview
• We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers an exciting opportunity to support daily office operations, streamline administrative processes, and ensure a smooth workflow across departments. The ideal candidate will bring enthusiasm, excellent communication skills, and a proactive attitude to help us maintain an efficient and welcoming office environment. If you thrive in fast-paced settings and excel at multitasking, this position is perfect for you!
• Preferred Language
• English / Spanish

Duties

• Manage front desk responsibilities, including greeting visitors, answering multi-line phone systems, and providing exceptional customer service.
• Perform data entry, filing, and document proofreading to ensure accuracy and organization of all records.
• Coordinate calendar management and schedule appointments or meetings using Google Workspace or Microsoft Office tools.
• Handle office management tasks such as supply ordering, mail distribution, and maintaining cleanliness of common areas.
• Support bookkeeping activities using QuickBooks or similar accounting software
• Provide personal assistant support by managing emails, preparing reports, and supporting team members with various administrative tasks.

Skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
• Strong organizational skills with the ability to prioritize tasks effectively and manage time efficiently.

Excellent phone etiquette skills with experience handling multi-line phone systems and customer support calls.

• Bilingual abilities are highly desirable to serve diverse client needs effectively.
• Demonstrated clerical experience with data entry, filing, proofreading, and office management responsibilities.
• Knowledge of QuickBooks for bookkeeping and basic accounting functions

Job Types: Full-time, Temp-to-hire

Pay: $24.00 per hour

Work Location: In person