Administrative Assistant

Job Summary
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff, clients, and visitors. Your energetic approach and attention to detail will help foster an efficient, welcoming environment. The ideal candidate is proactive, tech-savvy, and possesses excellent communication skills, including bilingual capabilities. This paid position offers an exciting opportunity to develop your office management expertise while contributing to a positive workplace culture. If you thrive in a fast-paced environment and have a keen eye for detail we want to hear from you !

Duties

• Manage extensive paperwork related to Real Estate transactions, ensuring accuracy and timely submission. Input listing into the MLS and out internal data base with precision.
• Client interaction and feedback on a daily bases.
• Team Coordination - Help keep the team organized. Help maintain positive relationships with current and past clients to cultivate referral opportunities.
• Handle multi-line phone systems efficiently, screening calls and providing accurate information or routing calls as needed
• Maintain organized filing systems, both physical and digital, including data entry and document proofreading to ensure accuracy
• Utilize Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools for correspondence, scheduling, and record keeping
• Assist with calendar management and appointment scheduling for team members and clients
• Support bookkeeping tasks using QuickBooks or similar accounting software, including invoicing and expense tracking
• Provide exceptional customer service by responding promptly to inquiries via phone or email and supporting client needs with care
• Transaction Management
• Property Listing Management

Qualifications

• Proven office management or administrative experience in a fast-paced environment
• Strong computer literacy with proficiency in Microsoft Office Suite, Google Workspace, data entry, and general office software
• Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently
• Experience with clerical duties such as filing, proofreading, and document preparation
• Familiarity with multi-line phone systems, phone etiquette, and customer support best practices
• Bilingual abilities are highly desirable to serve diverse client needs effectively
• Previous experience as a receptionist—medical or dental—is a plus; personal assistant experience is also valued
• Knowledge of bookkeeping software like QuickBooks is advantageous but not required

Join us in creating a vibrant office environment where your organizational talents shine! This role offers a fulfilling opportunity to grow your administrative skills while making a meaningful impact every day. We value energetic professionals eager to support our team’s success through excellent service and efficient office management.

Pay: $20.00 - $28.00 per hour

Work Location: In person