Administrative Assistant

About Nicole Kupchik Consulting

Nicole Kupchik Consulting, Inc. is a small healthcare-focused company providing continuing education to nurses worldwide. For more information: www.nicolekupchikconsulting.com.

Job Title

Administrative Assistant

Location

On site - Wallingford area of Seattle, WA

Position Schedule

Full time, M-F, 8 am – 5 pm

Role Description

Our team is growing! Want to be part of a small business? The Administrative Assistant plays a key role in supporting the daily operations of Nicole Kupchik Consulting. The successful candidate for this role possesses excellent problem-solving and customer service skills and is a proactive, solutions-oriented self-starter who thrives in a fast-paced, rapidly evolving environment.

Key Responsibilities:

• Administrative Support: Handle incoming and outgoing emails, responding to inquiries and messages in a timely and professional manner and managing team calendar.
• Order Processing: Daily processing of book and course orders, managing customer invoicing, tracking shipments, and dropping off orders to the post office multiple times a day.
• Report Preparation: Summarize educational evaluations on a quarterly basis or as needed.
• Inventory & Office Supplies Management: Maintain accurate and up-to-date book inventory before each sale and after each book restock. Monitor and order shipping supplies & flyers to ensure smooth operations.
• Event Planning: Organize team events such as FY strategy meetings & morale events, including logistics, space management and catering.
• Learning Platform: Coordinate launch and maintenance of Zoom webinar & meetings, day of event support, coordinate continuing education certificates & delivery.

Required:

• Driver’s license, proof of car insurance and reliable access to a car
• Reliable – if you say you are going to do it, it gets done
• Thorough understanding of providing top-notch customer service
• Able to perform independently without prompting
• Excellent communication skills
• High school diploma or equivalent (Associate’s degree or administrative certification is a plus)
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Strong organizational skills with the ability to multitask and prioritize
• Occasional travel (2-3 times a year)
• Willing to have fun!

40 hours a week, $22-28 per hour

Benefits:

·        Performance based bonus after 6 months of employment

·        Paid time off

·        Health care insurance

·        Mileage reimbursement

·        Work laptop and phone provided

·        401K with matching eligible after 1 year of employment

·        Profit sharing program

Nicole Kupchik Consulting Inc. provides equal employment opportunities to all employees and job applicants. We do not tolerate discrimination or harassment based on race, color, religion, age, sex, national origin, disability status, genetic information, protected veteran status, sexual orientation, gender identity or expression or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. If you are a job applicant who requires reasonable accommodation in the job application process, please contact info@kupchikconsulting.com.