Administrative Assistant

Job Summary
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role involves supporting daily office operations, managing administrative tasks, and providing exceptional customer service. The ideal candidate will be proactive, detail-oriented, and possess strong communication skills to ensure the smooth functioning of our office environment. If you thrive in a fast-paced setting and enjoy multitasking with enthusiasm, this opportunity is perfect for you!

Responsibilities

• Serve as the first point of contact at the front desk, greeting visitors and directing calls with professionalism and courtesy
• Manage multi-line phone systems, screen calls, take messages, and transfer inquiries efficiently
• Handle calendar management and scheduling for team members, including appointment setting and meeting coordination
• Perform data entry, filing, and document proofreading to maintain accurate records and ensure clarity in all communications
• Utilize office management software
• Support office organization by maintaining supplies inventory, managing mail distribution, and overseeing general clerical duties
• Proven experience in office administration or clerical roles with strong organizational skills
• Proficiency in Office 365
• Excellent phone etiquette and customer service skills
• Strong typing speed and data entry skills to handle administrative tasks efficiently
• Experience with front desk operations, multi-line phone systems, filing systems, and calendar management
• Demonstrated ability to multitask effectively while maintaining attention to detail and professionalism

Join us as an Administrative Assistant to be a key player in creating a welcoming office environment while supporting our team’s success!

Pay: $13.00 - $16.00 per hour

Work Location: Hybrid remote in Charleston, WV 25302