Administrative Assistant

Res Publica Group is a strategic communications and marketing agency helping clients own and share their brand story. Our trusted team of strategists, communicators, creatives, marketing and content experts work with private and public companies, government agencies, not-for-profits and advocacy organizations. Our culture is a highly collaborative environment where each person is a critical member of the team.

The Administrative Assistant supports daily office operations and helps maintain a clean, organized, professional, and welcoming workplace. This role manages reception duties, coordinates office supplies and equipment, assists with meeting and event logistics, and provides administrative support to leadership. This is a role that requires strong personal skills, attention to detail, and the ability to multitask in a fast-paced environment.

As part of our team, your responsibilities would include:

• Support daily office operations to ensure an organized, professional, and efficient workplace
• Maintain office supplies, equipment, and vendor orders (e.g., office supplies, kitchen supplies, etc.)
• Coordinate with building management regarding maintenance, repairs, deliveries, and work orders
• Manage reception duties including answering and directing incoming calls and greeting visitors
• Assist with meeting preparation including catering orders, document assembly, and room setup
• Manage incoming and outgoing mail, shipping, and messenger services
• Assist with company events, staff communications, and culture initiatives
• Support the Director of Executive Operations with various office and administrative tasks as needed

The ideal candidate would be a self-motivated individual with qualifications that include:

• 2-3 years as an administrative assistant or in a similar role, with receptionist experience
• Excellent written and verbal communication skills
• Strong organizational and time management abilities
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to work independently and as part of a team
• Adaptable and flexible in a fast-paced, dynamic environment
• Discretion and confidentiality when handling sensitive information
• Personable, proactive and professional demeanor

About Res Publica Group

In addition to competitive salary and benefits, we offer strong vacation and leave policies, discounted commuter and fitness benefits, regular social and philanthropic events, and professional development resources. The agency currently works in an in-office environment 4 days per week. 

Salary range: $55,000 - $60,000