Administrative Assistant

Administrative Assistant (Accounting & Operations Support)

We are seeking a highly organized, adaptable, and detail-oriented Administrative Assistant to support multiple business entities. This role requires strong accounting knowledge, excellent organizational skills, and the ability to manage multiple priorities with accuracy and consistency.

Key Responsibilities

• Manage Accounts Payable (A/P) and Accounts Receivable (A/R) processes
• Maintain and update financial records in QuickBooks Online (QBO) daily
• Accurately categorize and code transactions across multiple entities
• Assist with monthly reconciliations and reporting support
• Support sales tax tracking, preparation, and reporting assistance
• Assist with payroll calculations and related data preparation
• Maintain organized digital filing systems and documentation
• Support scheduling, calendar management, and general administrative tasks
• Communicate effectively with internal teams and external vendors
• Identify and resolve discrepancies with a problem-solving mindset
• Take initiative to improve processes and maintain efficiency
• Assist with other tasks and projects as assigned

Required Skills & Qualifications

• Experience with Accounts Payable (A/P) and Accounts Receivable (A/R)
• Knowledge of sales tax processes and payroll calculations
• Proficiency in QuickBooks Online (QBO)
• Strong Microsoft Office skills (Excel, Word, Outlook)
• High attention to detail and strong organizational skills
• Excellent time management and ability to meet deadlines
• Strong written and verbal communication skills
• Ability to work independently and take initiative
• Consistent, dependable, and process-driven work style
• Adaptable and able to shift priorities across multiple business needs
• Strong problem-solving skills with a proactive mindset

Benefits

• Health Insurance
• 401(k) Plan
• Disability Coverage

Compensation

• Pay will be determined based on experience, qualifications, and demonstrated ability during the interview process

Work Location: In person