Administrative Assistant

JOB DESCRIPTION:

The Administrative Office Assistant plays a critical role in supporting contractors and entrepreneurs. They manage the administrative tasks associated with Think Big School of Business and clean energy initiatives and manage the office to ensure efficiency.

RESPONSIBILITIES:

• Manage and oversee the office's day-to-day operations, ensuring smooth functioning and efficiency.
• Support Think Big, CEJA initiatives, and the Think Big School of Business administratively.
• Answer phone calls and provide necessary information and assistance.
• Communicate with staff, instructors, consultants, volunteers, partners, contractors, and entrepreneurs as necessary.
• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the director’s behalf
• Maintaining comprehensive and accurate records
• Performing minor accounting duties
• Maintain office organization and ensure office supplies are replenished as necessary.
• Assist with the planning and executing of Think Big School of Business workshops and seminars.
• Managing the director’s calendar, including making appointments and prioritizing the most sensitive matters
• Maintain detailed and organized records of the Think Big School of Business, contractors, entrepreneurial activities, and initiatives.
• Provide information and advice to contractors and entrepreneurs and direct them to relevant business resources.
• Support in developing, implementing, and evaluating projects, programs, and services aimed at empowering entrepreneurs.
• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
• Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department

Job Type: Full-time

Pay: $37,000.00 - $50,000.00 per year

Benefits:

• Paid time off

Experience:

• Administrative: 1 year (Preferred)

Location:

• Rockford, IL (Required)

Shift availability:

• Day Shift (Required)

Work Location: In person