Administrative Assistant

Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This role is vital in ensuring the smooth operation of daily office activities. The primary purpose of this role is to provide administrative support to the Executive Assistant, Nursing, the Dean of Nursing, the nursing program, faculty and staff.

Duties:

• Function as an assistant to the Executive Assistant, Nursing; Dean of Nursing, faculty, and staff.
• Coordinate quarterly collection and documentation of immunization records.
• Assist with the maintenance and auditing of the School of Nursing documentation for all regulatory agencies.
• Assist with major projects and reports for the college, for Kentucky Board of Nursing (KBN), programmatic accreditors, and any other reports that may be needed.
• Assist with the setup, maintenance, and auditing of the School of Nursing student and faculty files.
• Assist with student reenroll/reentry appeals and processing in conjunction with the Director of Student and International Services (<365) and Admissions (>365) as deemed necessary.
• Assist with project/event-based work; assist in the planning and execution of quarterly program-specific orientation and pinning ceremonies for the School of Nursing.
• Coordinate new faculty general onboarding in conjunction with the Executive Assistant, Nursing; Dean of Nursing, program directors, and the Manager of Clinical and Lab Operations.
• Assist with the processing and auditing of the initial student/applicant background checks, annual background checks, and drug screening (completed by clinical coordinators).
• Prepare and edit correspondence, communications, presentations, and other documents as assigned.
• Assist with student scrub ordering and the quarterly preregistration event.
• Send designated faxes and make copies for nursing students, faculty, and staff as needed.
• Proctor standardized computer exams, if applicable.
• Performs other duties as assigned.

Skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools.
• Strong organizational skills with the ability to prioritize tasks effectively
• Excellent typing speed and accuracy for efficient data entry and documentation
• Knowledge of office management practices and clerical procedures
• Computer literacy including proficiency in office software applications and internet research tools
• Ability to manage time efficiently while handling multiple responsibilities simultaneously
• Customer service skills that foster positive interactions with clients and team members

Experience:

• 3 years previous administrative or customer service experience required.
• 3 years experience in providing support to executive level preferred.

Education:

• Post-secondary business diploma or associate degree in related field preferred; high school diploma or GED equivalent required.
• Must be able to pass a criminal background check.

Join us as an Administrative Assistant and become an integral part of a dedicated team committed to operational excellence! This role offers an engaging environment where your organizational talents will shine while supporting our mission to deliver outstanding service.

Job Type: Part-time

Pay: $17.00 - $19.00 per hour

Education:

• High school or equivalent (Required)

Experience:

• administrative or customer service: 3 years (Required)
• providing executive level support : 3 years (Preferred)

Ability to Commute:

• Florence, KY 41042 (Required)

Work Location: In person