Administrative Assistant

Overview
Join our growing team as an Administrative Assistant, where your organizational skills and proactive attitude will keep our office running smoothly and efficiently. In this vital role, you will serve as an assistant to our administrative operations, providing exceptional support to staff and clients alike. Your energy, attention to detail, and ability to juggle multiple tasks will help foster a productive and welcoming environment. This paid position offers an exciting opportunity to develop your office management expertise while contributing to a vibrant workplace.

Responsibilities

• Manage front desk duties, greeting visitors and directing them appropriately with professionalism and warmth
• Operate phone systems, answer inquiries, and route calls efficiently using excellent phone etiquette
• Maintain accurate data entry records using Google Workspace, CRM Software and other office software tools
• Handle clerical tasks including filing, proofreading documents, and organizing digital and physical files
• Support calendar management by scheduling appointments, meetings, and coordinating events with attention to detail
• Provide customer support by responding promptly to inquiries via phone or email, ensuring positive interactions
• Support Office Manager and Project Managers with day to day tasks

Skills

• Proven experience in office management or administrative roles with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
• Excellent computer literacy including data entry, document proofreading, and general office software use
• Bilingual abilities are highly valued for effective communication with diverse clients and team members
• Strong time management skills with the ability to prioritize tasks effectively in a fast-paced environment
• Experience with front desk operations, multi-line phone systems, and customer service excellence
• Knowledge of clerical procedures such as filing systems, calendar management, and record keeping
• Personal assistant or receptionist experience is a plus for understanding specialized workflows

Join us in creating a positive impact through your administrative expertise! This role is perfect for motivated individuals eager to grow their career while supporting a professional team dedicated to excellence.

Pay: From $18.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off

Work Location: In person