Administrative Assistant

Job Summary
We are seeking a proactive and highly organized Administrative Assistant to join our dynamic team. This vital role involves managing daily office operations, providing exceptional customer service, and supporting various administrative functions to ensure smooth and efficient workplace activities. The ideal candidate will bring enthusiasm, attention to detail, and a strong skill set in office management, communication, and technology tools. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a vibrant professional environment.

Responsibilities

• Greet visitors and manage front desk duties with professionalism and warmth, ensuring a positive first impression.
• Handle multi-line phone systems with excellent phone etiquette, directing calls accurately and efficiently.
• Perform data entry, filing, and document proofreading to maintain organized records and ensure accuracy.
• Manage calendar scheduling, appointment setting, and coordinate meetings using Microsoft Office and Google Workspace tools.
• Assist with office management tasks such as supply inventory, equipment maintenance, and general administrative support.
• Provide exceptional customer service by addressing inquiries promptly and supporting client or patient needs as required.

Requirements

• Proven office experience with strong clerical skills including data entry, filing, and document proofreading.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications.
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
• Strong communication skills with professional phone etiquette; bilingual abilities are a plus.
• Familiarity with multi-line phone systems and front desk procedures.
• Previous experience in medical or dental receptionist roles or personal assistant positions is advantageous.
• Demonstrated computer literacy with the ability to adapt quickly to new software or office technologies.
• College education preferred

Pay: $20.00 - $25.00 per hour

Benefits:

• 401(k)
• Health insurance
• Paid time off

Work Location: In person