Administrative Assistant

Job Summary
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your proactive approach, combined with excellent communication skills, will help foster an efficient, welcoming environment. This paid position offers an exciting opportunity to develop your office management expertise while contributing to a vibrant team dedicated to excellence.

Duties

• Manage front desk responsibilities, greeting visitors and directing them appropriately with professional phone etiquette.
• Maintain organized filing systems, both physical and digital, including data entry and document proofreading for accuracy.
• Utilize Microsoft Office Suite tools for correspondence, reports, and presentations.
• Assist with bookkeeping tasks using QuickBooks or similar accounting software to track expenses and invoices.
• Provide customer service support by addressing inquiries efficiently and offering assistance with administrative needs.
• Perform clerical duties such as photocopying, faxing, mailing, and maintaining office supplies inventory.
• Support office management activities to ensure a productive work environment and streamline administrative processes.
• Handle sensitive information with discretion while maintaining high standards of confidentiality.

Experience

• Proven experience in an office environment with strong clerical skills and familiarity with office management procedures.
• Prior experience using QuickBooks for bookkeeping or financial record-keeping is highly desirable.
• Demonstrated proficiency in Microsoft Office (Word, Excel, PowerPoint) applications.
• Excellent organizational skills with the ability to multitask effectively in a fast-paced setting.
• Strong written and verbal communication skills; bilingual abilities are a plus for serving diverse clients.
• Experience managing multi-line phone systems and providing exceptional customer support.
• Knowledge of medical or dental receptionist duties is advantageous but not required; experience in personal assistant roles is beneficial.
• Ability to perform data entry accurately while maintaining attention to detail for proofreading documents.
• Familiarity with office equipment such as fax machines, scanners, and printers along with basic bookkeeping knowledge using QuickBooks or similar software. Join us as an Administrative Assistant where your enthusiasm for organization meets your passion for supporting a thriving team! This role offers the chance to grow your skills in office management while making a meaningful impact every day through excellent service delivery and efficient operations.

Pay: $20.00 - $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Retirement plan

Work Location: In person