Administrative Assistant

Job Summary

We are seeking a motivated, enthusiastic individual who is eager to learn and grow in a fast-paced work environment. This is a hands-on role ideal for someone who takes pride in their work, shows up ready each day, and is committed to developing new skills.

Responsibilities

• Coordinate and schedule deliveries efficiently and accurately
• Dispatch drivers and communicate updates as needed
• Adapt to changing schedules and priorities in a fast-paced environment
• Maintain clear and effective communication with team members and drivers
• Follow directions carefully while also providing clear direction when needed
• Coordinate calendar management and schedule appointments, meetings, and events using Google Workspace and Microsoft Office tools
• Support bookkeeping tasks using QuickBooks including invoicing and expense tracking
• Provide excellent customer service by responding promptly to inquiries via phone, email, or in person, ensuring customer support standards are met or exceeded

Skills

• Strong work ethic, reliability, and dedication
• Willingness to learn and take initiative
• Basic experience with computers, including Microsoft Excel, Word, and Google Maps
• Strong organizational and time management skills
• Ability to handle a fast-paced, dynamic work environment
• Patient, detail-oriented, and able to multitaskStrong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment
• Demonstrated experience in office management or administrative roles with a focus on accuracy and attention to detail
• Bilingual abilities are highly valued for effective communication with diverse clients and team members
• Exceptional customer service skills combined with strong time management and prioritization abilities.
• Previous experience in dispatching or scheduling. A PLUS

Above all, we’re looking for someone dependable, eager to learn, and ready to show up and contribute every day.

Pay: $15.00 - $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person