Administrative Assistant

Administrative Assistant

Location: Brooklyn, New York

Dolphin Property Services (Dolphin) is a rapidly expanding and dynamic property management firm focused on multifamily residential properties, dedicated to providing exceptional customer service and communities. With our recent growth, and ongoing expansion plans, we are seeking an Administrative Assistant to assist with the smooth and efficient operation of our property.

The Administrative Assistant will provide office support, assists with the day-to-day management, and interacts with residents to help answer questions and address any unmet needs.

Essential function/Responsibilities: duties include but are not limited to the following

• Answer phones and greet clients
• Enter applications on Mitchell lama automated waitlist
• Send out waitlist letters and update Mitchell Lama automated waitlist
• Process rent payments
• Draft household composition letters
• Create, update and close work orders
• Filing and supply organization
• Scan termination, HAP share change letters, etc. as attachments to resident profile in Yardi
• Schedule special extermination services (search and seals, bedbugs, etc.)
• Schedule move in interview appointments

Requirements:

• Proven experience as an Administrative Assistant or in a similar role
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Ability to handle confidential information with discretion
• Detail-oriented with a proactive and problem-solving attitude
• High school diploma; additional qualifications in office administration or a related field are a plus

Benefits

• Medical coverage for the employee full premium paid by DPS. Coverage starts day 1 of employment
• Dental
• Vision
• 401k with employer matching
• Life insurance
• 2 weeks vacation per calendar year
• 5 personal days per calendar year
• 5 sick days
• 12 annual paid holidays

Job Type: Full-time

Pay: $21.00 - $22.00 per hour

Language:

• Spanish (Preferred)

Ability to Relocate:

• Brooklyn, NY: Relocate before starting work (Required)

Work Location: In person