Administrative Assistant

The Water Logistics Associate / Administrative Assistant supports the water management operations by coordinating fluid hauling and disposal activities across field locations. This role is responsible for executing logistics strategies, maintaining strong communication with internal teams and external vendors, and ensuring accurate tracking and documentation of all hauling activities. This position helps streamline operations so field teams can focus on core production while driving efficiency through organization and communication.

• Coordinate daily water hauling and disposal activities to support field operations
• Track and monitor trucking vendors, job progress, and service delivery to ensure timely completion
• Maintain accurate records of jobs, including data entry, work orders, and required documentation
• Communicate and collaborate with field operations, supply chain, and management teams
• Build and maintain relationships with third-party trucking companies and internal stakeholders
• Assist in resolving operational issues, delays, or discrepancies as they arise
• Support invoice processing and ensure alignment between completed work and billing
• Identify opportunities to improve logistics processes and overall efficiency

• Minimum of 1 year of experience in an administrative, logistics, or operations support role
• Basic understanding of accounting concepts and invoice processing
• Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook
• Strong organizational skills with high attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Strong communication and interpersonal skills
• Problem-solving and decision-making abilities
• Experience with SAP and/or oil and gas industry experience is a plus
• Self-motivated with a strong sense of ownership and accountability
• Team-oriented with a proactive and solution-focused mindset
• Ability to adapt quickly to changing priorities and business needs
• High School Diploma or GED equivalent required.
• Must meet conditional job offer requirements.