Administrative Assistant

Job Summary
We are seeking a highly organized and proactive Administrative Assistant to support daily office operations, project coordination, and executive needs. The ideal candidate thrives in a fast-paced environment, communicates effectively, and manages multiple priorities with accuracy and professionalism.

Key Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments using Outlook and Google Workspace
• Handle multi-line phone systems with professionalism and strong customer service
• Maintain organized digital and physical filing systems, including data entry and recordkeeping
• Support basic bookkeeping tasks in QuickBooks, including invoicing
• Assist with project coordination by tracking deadlines, preparing reports, and proofreading documents
• Provide executive support as needed, including travel arrangements and confidential tasks
• Send completed tax return packages to clients, including signature pages and final invoices
• Upon receiving signed documents and payment, e-file tax returns in a timely and accurate manner

Team & Operations Support

• Coordinate workflow with an administrative team of 8 (4 local, 4 virtual)
• Work closely with 28 accounting and tax professionals to ensure smooth operations
• Help monitor workload distribution, productivity, and task completion
• Assist in improving processes, systems, and overall efficiency across departments

Requirements

• 1–3 years of administrative experience, preferably in a CPA or professional services firm
• Proficiency in Microsoft Office, Google Workspace, and data entry systems
• Familiarity with QuickBooks and DocuSign
• Strong organizational, multitasking, and communication skills
• Ability to manage multiple priorities under pressure with attention to detail
• Experience with Karbon or similar practice management software is a plus

Qualifications

• Strong problem-solving skills and a proactive mindset
• Ability to coordinate across teams, including remote staff

Preferred

• Experience in a CPA firm or professional services environment
• Familiarity with tax workflows, bookkeeping, and CRM systems
• Experience with workflow or practice management tools (Karbon preferred)

Compensation & Benefits

• Competitive salary (based on experience)
• Performance-based bonuses
• Paid time off and holidays
• Professional development opportunities

How to Apply
Please submit your resume along with a brief cover letter.

Join Bharmal & Associates, Inc. and be part of a firm with over 30 years of excellence.

Pay: From $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Professional development assistance
• Vision insurance

Work Location: In person