Administrative Assistant

JOB SUMMARY

Work is performed under general supervision and in accordance with the Policies & Procedures of Good Vibes Therapy Center, LLC.

Reports to: Office Manager Directly

Managed by: Chief Operations Officer/Director of Operations

PRINCIPAL DUTIES AND RESPONSIBILITIES

● Reception: Greeting of arriving & departing clients

● Appointment scheduling & schedule maintenance

● Data entry into practice management system

● General office duties: Answer phone system, faxing, scanning, mailing, etc.

● Gathering information from new clients (pre-screens, demographics, billing)

● Managing office inventory & need supplies

● Payment collection and receipts

● Give and receive direction to and from therapist and clients

● Assist the HR team with filing, assembling and maintaining personnel files in compliance with applicable legal requirements, as well as internal audit requirements.

● Assist the HR team with filing, assembling and maintaining personnel files in compliance with applicable legal requirements, as well as internal audit requirements.

● Creates and maintains documentation supporting HR processes.

All positions at Good Vibes Therapy Center, LLC are deemed security sensitive requiring background checks. The job description does not constitute a contractual agreement between Good Vibes Therapy Center, LLC and its’ job applicants. Any information in this description is subject to change as the needs and requirements of the job change.

May be required to administer and conduct drug screenings as needed, on a case by case basis.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED

● Excellent communication skills, oral and written

● Ability to handle and manage conflict if it shall arise

● Computer literacy (ability to navigate practice management software and Microsoft)

● Ability to multi-task

● Ability to relate to people, put clients at ease, and maintain professional yet personable relationships with staff and counselor.

● Excellent customer service skills

● Acute awareness and execution of confidentiality and HIPAA standards & requirements

● Staff must be willing to obtain certification in: Cardio Pulmonary Resuscitation (CPR) and First Aid.

REQUIRED QUALIFICATIONS

● An undergraduate degree or current college enrollment in mental health, psychology, social work or related field is preferred, not necessary.

EXPERIENCE

● Experience with a practice management program and medical insurance a plus, but not required.

PHYSICAL DEMANDS

● While performing the duties of this job, the office assistant must have the ability to occasionally lift and/or move up to 25 pounds. May be required to sit for long periods of time. Good Vibes Therapy Center, LLC. is committed to equal opportunity in employment and does not discriminate on the basis of race, color, religion, gender, sexual orientation, or ethnic origin, age, veteran’s status, or against qualified disabled persons.

Job Type: Part-time

Pay: $15.00 per hour

Benefits:

• Flexible schedule
• Professional development assistance

Work Location: In person