Administrative Assistant

A family office within the financial services space is seeking an Administrative Assistant to join their team. The ideal candidate will have 3-5 years' of administrative experience and be incredibly organized, detail-oriented, and able to juggle multiple priorities at once.

Fully on-site in NYC

M-F 9am - 6pm

Pay: $100-130K + bonus

Responsibilities:

• Provide comprehensive administrative support in a dynamic environment, ensuring seamless operations and effective communication.
• Work closely with the Executive Assistant to support high-level tasks and manage priorities.
• Manage dynamic schedules, ensuring accuracy and proactive communication.
• Coordinate travel arrangements and maintain detailed itineraries for the Principal.
• Prepare meeting materials, summaries, and follow-ups to support decision-making processes.
• Serve as a liaison between the Principal and external stakeholders.
• Handle household logistics, including mail, deliveries, and errands, with efficiency.
• Coordinate with vendors and building management to ensure smooth property operations.
• Maintain organized physical and digital records.
• Provide technology support, troubleshooting issues and coordinating with IT professionals.

Requirements:

• Minimum of 3 years of administrative experience; 5 years preferred.
• Proficiency in managing schedules, travel arrangements, and meeting logistics.
• Strong organizational skills and attention to detail in handling tasks and records.
• Ability to maintain discretion and confidentiality in sensitive matters.
• Technical proficiency and ability to troubleshoot basic IT issues effectively.