Administrative Assistant

Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth day-to-day functioning and exceptional support for staff and clients alike. Your energetic approach and keen attention to detail will help foster an efficient, welcoming environment. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a thriving organization dedicated to excellence and service.

Responsibilities

• Manage front desk operations, greeting visitors with professionalism and warmth, while maintaining a positive first impression.
• Operate multi-line phone systems, answer inquiries promptly, and direct calls efficiently using proper phone etiquette.
• Handle calendar management for multiple team members, scheduling appointments, meetings, and reminders with precision.
• Perform data entry and maintain accurate filing systems, both digital and physical, ensuring easy retrieval of information.
• Utilize Microsoft Office Suite and Google Workspace tools for document creation, editing, proofreading, and correspondence.
• Support bookkeeping tasks using QuickBooks or similar accounting software to assist with invoicing, expense tracking, and financial record keeping.
• Provide exceptional customer service by supporting clients, vendors, and internal staff with courteous assistance and timely responses.

Skills

• Proven experience in office management or administrative roles with strong clerical skills.
• Excellent computer literacy across Microsoft Office programs (Word, Excel, Outlook) and Google Workspace applications.
• Effective organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment.
• Bilingual abilities are highly valued to support diverse client needs and enhance communication.
• Strong typing skills combined with meticulous proofreading capabilities to produce error-free documents.
• Experience in customer support or customer service roles that require patience and professionalism.
• Knowledge of office equipment such as multi-line phones, fax machines, scanners, and basic office supplies management.
• Familiarity with medical or dental receptionist duties is a plus for healthcare-related administrative positions.
• Personal assistant experience or calendar management expertise is desirable for supporting executive-level staff. Join us in this energetic role where your organizational talents will shine! We’re committed to creating a supportive environment that values your contributions while offering opportunities for growth in office administration and beyond.

Pay: $18.00 - $21.00 per hour

Benefits:

• Flexible schedule
• Paid time off

Work Location: In person