Administrative Assistant

North Star Design, LLC is seeking a part time or full time engineering administrative assistant. We are a small multi-disciplined civil engineering firm specializing in land development and project management which seeks candidates to be part of our growing team. Come work for growing firm with a small company culture. The advantages of an expanding, smaller firm include exposure to a wide variety of work and clients, upward mobility, increased creativity, greater responsibility, more visibility and flexibility. We seek enthusiastic candidates which share our core values of integrity, quality and customer service as we expand our client base.

Responsibilities includes:

• Draft correspondence and reports such as memorandums, letters, proposals, engineering reports, marketing material and emails.
• Assist team with submission to municipalities and various agencies.
• Answer phone calls and provide communication with clients and staff on a daily basis.
• Manage general office operations such as office equipment and supplies and assist with the efficiency and productivity of daily tasks.
• Assist with standardizing office procedures and templates – (i.e. proposal templates, master calendars, master contact lists, etc).
• Manage client databases/spreadsheets.
• Assist with general human resource needs (i.e. health insurance, professional licensing, etc)
• Manage social media pages, job listings for potential candidates and website updates.
• Assist with the company branding and strategic marketing via social media.
• Assist with general marketing items such as holiday gift orders, office marketing items, etc.
• Schedule inter-office meetings and outside-of-office social events

Full time employee benefits include:

• 401k with company match
• Health and Vision Insurance
• Hybrid work model
• Life Insurance
• Vacation time
• Paid holidays
• Sick Time
• Summer hours

Qualifications:

• Candidates with administrative assistant experience are preferred.
• Excellent computer skills inclusive of Microsoft Word, Outlook, Project, Excel and Powerpoint.
• Self-starter and motivated individual who is attentive to detail and quality.
• Outgoing and ability to motivate others.
• Excellent communication and interpersonal skills who can address all situations in a professional and courteous manner.
• Ability to handle multiple projects and deadlines with the willingness to be flexible and adapt to a changing environment.
• Willingness to learn new skills and provide self-direction.
• Creative mindset.
• Excellent organizational skills.

Job Types: Full-time, Part-time

Pay: $22.00 - $28.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Life insurance
• Vision insurance

Location:

• Flemington, NJ 08822 (Preferred)

Work Location: Hybrid remote in Flemington, NJ 08822