Administrative Assistant

Job Summary
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment. This paid position offers an exciting opportunity for someone with strong office management skills, excellent communication abilities, and a proactive attitude to thrive in a fast-paced setting.

Responsibilities

• Manage front desk duties, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette
• Handle calendar management and scheduling for team members, including appointment setting and meeting coordination
• Perform data entry, filing, and document proofreading to maintain accurate records and ensure clarity in all communications
• Utilize Microsoft Office Suite and Google Workspace tools for creating reports, presentations, and correspondence
• Support bookkeeping tasks using QuickBooks or similar accounting software, including invoicing and expense tracking
• Provide customer service support by addressing inquiries promptly and professionally via phone, email, or in person
• Assist with office management tasks such as supply ordering, organization of files, and maintaining a clean, efficient workspace

Skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace applications
• Strong organizational skills with the ability to prioritize tasks effectively in a busy environment
• Excellent typing speed and data entry skills with high accuracy
• Experience with office management systems including multi-line phone systems and calendar tools
• Bilingual abilities are highly desirable to serve diverse client needs
• Knowledge of clerical procedures such as filing, proofreading, and document formatting
• Customer service expertise with a focus on professional communication and phone etiquette
• Familiarity with QuickBooks or bookkeeping software is a plus
• Previous experience as a receptionist or personal assistant is advantageous
• Ability to handle confidential information discreetly while demonstrating strong time management skills

Join us in this engaging role where your organizational talents will make a real difference! We are committed to supporting your growth as you contribute to our vibrant office environment.

Pay: $18.00 - $20.00 per hour

Work Location: In person