Administrative Assistant

Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! If you thrive in an environment where co-workers are like family, then our Christian Family Owned and Operated Company has just the job for you. This vital role offers the opportunity to support daily office operations, ensure smooth communication, and enhance overall efficiency. The ideal candidate will bring enthusiasm, excellent organizational skills, and a proactive attitude to help our office run seamlessly. Whether managing schedules, handling correspondence, or supporting various administrative tasks, you’ll play a key role in creating a productive and welcoming environment for staff and visitors alike.

Duties

• Manage front desk responsibilities, greeting visitors and directing them appropriately with professionalism and warmth
• Operate/monitor VOIP phone systems, answer inquiries promptly, and manage calls efficiently using proper phone etiquette
• Maintain accurate records through data entry, filing, proofreading, and updating databases/server using Microsoft Office
• Use computer programs such as Microsoft Office, Adobe Creative, as well as ChatGPT Pro in developing office forms, client communications, marketing tools, etc.
• Schedule appointments, coordinate calendar management for team members, and organize meetings with precision
• Handle clerical tasks such as photocopying, scanning, faxing, mailing, and organizing documents to support daily operations
• Bookkeeping experience using QuickBooks or similar software to ensure accurate financial record-keeping is not mandatory but definitely a plus
• Provide exceptional customer service by supporting clients and internal teams with their administrative needs while maintaining a positive attitude

Experience

• Proven office management or administrative experience with the ability to complete tasks quickly but with accuracy
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
• Experience working at the front desk or as a receptionist in insurance or financial advising practice settings is highly desirable
• Demonstrated organizational skills with the ability to prioritize tasks efficiently and manage time effectively
• Familiarity with VOIP phone systems, data entry, filing procedures, and proofreading practices
• Previous experience in customer support or customer service roles that require excellent phone etiquette and interpersonal skills

Join us to be part of a Christian Family Owned and Operated business where your organizational talents will shine! We’re committed to fostering an environment that values your contributions while providing opportunities for growth as we look to expand our operations.

Pay: $20.00 - $22.00 per hour

Application Question(s):

• What are your top three priorities in life?

Why are you applying for this job?
Who is your favorite person on the planet and why?
What is your favorite memory growing up?
What is three of your favorite things to do on the weekend?
What is the best book you have ever read and who was your favorite character from it?
Where do you see yourself in the next five years?
If you won a $10mil lottery, what would you do with the money?
What is the worst mistake you have every made?
What is the best decision you have every made?
What is the best quote you have ever heard and why?
What are three words that would best describe you as a person?
How do you handle the stresses or challenges of life?
How would you define success?

Work Location: Hybrid remote in Burleson, TX 76028