Administrative Assistant

Job Summary
We are seeking a proactive and detail-oriented Administrative Assistant to join our dynamic team. In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and organizational prowess will help foster an efficient, welcoming environment where tasks are handled promptly and professionally. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a thriving organization committed to excellence.

Duties

• Manage front desk responsibilities, greeting visitors and directing them appropriately with professionalism and warmth
• Operate multi-line phone systems, handle incoming calls with courteous phone etiquette, and direct inquiries efficiently
• Perform data entry tasks using Microsoft Office, Google Workspace, and QuickBooks to maintain accurate records and financial documentation
• Organize and maintain filing systems, both physical and digital, ensuring easy retrieval of documents
• Support office management activities including calendar management, appointment scheduling, and coordinating meetings
• Assist with bookkeeping tasks such as invoicing, expense tracking, and basic financial record keeping
• Provide customer service support by addressing inquiries promptly and professionally via phone or email

Requirements

• Proven experience in office administration or clerical roles, with strong organizational skills and attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace tools, and basic computer literacy
• Experience with QuickBooks or similar accounting software is highly desirable
• Excellent phone etiquette and customer service skills; bilingual abilities are a plus for effective communication with diverse clients
• Strong typing skills with high accuracy; familiarity with data entry and proofreading tasks
• Ability to manage multiple priorities efficiently while demonstrating excellent time management skills
• Previous experience in medical or dental receptionist roles is advantageous but not required
• Personal assistant or office management experience will be considered a valuable asset

Join us in delivering outstanding administrative support that keeps our organization running smoothly! This role is perfect for motivated individuals eager to grow their career in a vibrant environment dedicated to excellence.

Pay: $25.31 - $30.49 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Flexible schedule
• Parental leave
• Tuition reimbursement

Work Location: Remote