Administrative Assistant

Company Overview
Air Service of Manasota, LLC. has been a trusted provider of air conditioning and heating maintenance, service, and installation since 1976. We are dedicated to delivering reliable comfort solutions to our valued customers through professional and efficient service.

Overview
We are seeking a reliable, detail-oriented Administrative Assistant to join our growing team. The ideal candidate must be highly organized, professional, and experienced with both Sage Intacct and ServiceTitan software.

Duties

• Answer multi-line phone systems with professionalism, demonstrating excellent phone etiquette and customer support skills
• Manage daily administrative and office tasks
• Process invoices, purchase orders, warranty claims, permit applications, inspection scheduling, and receiving customer payments
• Assist with accounting and data entry in Sage Intacct
• Manage scheduling, dispatch support, and customer communication through ServiceTitan
• Maintain organized digital and paper records
• Support management team and general office coordination

Experience

• Previous administrative experience preferred, ideally in HVAC, construction or service industry
• Strong working knowledge of Sage Intacct and ServiceTitan required
• Experience handling multi-line phone systems and providing excellent customer service in a fast-paced environment
• Knowledge of office management practices including calendar management, organization skills, and time management
• Previous experience as a receptionist or personal assistant is required
• Proficient in Microsoft Office and general computer skills
• Ability to work independently and in a fast-paced environment

Join us to be part of a dynamic team that values your skills! This paid position offers an opportunity to grow your administrative expertise while contributing to a well-established company committed to excellence.

Pay: $60,000.00 - $80,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person