Administrative Assistant

The American College of Pediatricians (ACPeds) is a national medical association of licensed physicians and healthcare professionals who specialize in the care of infants, children, and adolescents. It was founded by a group of concerned physicians who saw the need for a pediatric organization that would not be influenced by the politically-driven pronouncements of the day. The mission of the ACPeds is to enable all children to reach their optimal physical and emotional health and well-being. The ACPeds is committed to fulfilling its mission by producing sound policy, based upon the best available research, to assist parents and to influence society in the endeavor of childrearing.

Job Title: Administrative Assistant (Remote / Work from Home)

Position Summary:

The American College of Pediatricians (ACPeds) is seeking a detail-oriented and organized Administrative Assistant to support our Advancement Director and Membership Coordinator. This remote position plays an important role in ensuring smooth daily operations by assisting with administrative projects, data management, member support, survey creation, and general office tasks. The ideal candidate is mission-aligned, dependable, tech-savvy, and able to manage multiple priorities in a fast-paced environment. We encourage candidates to learn more about our organization and mission by visiting our website at acpeds.org. This is your chance to make a meaningful impact while enjoying a fulfilling and balanced career!

Key Responsibilities:

• Provide administrative support to the Advancement Director and Membership Coordinator.
• Assist with data entry, tracking, and reporting using Charityproud and Google Excel.
• Assist with the preparation of a Letter of Interest (LOI) for prospective foundation funding.
• Create, distribute, and compile surveys for members, donors, or internal needs.
• Maintain accurate records and update databases as needed.
• Support membership and donor communication through email and other virtual channels.
• Prepare documents, spreadsheets, and presentations.
• Schedule meetings, coordinate calendars, and assist with follow-up tasks.
• Handle routine clerical and administrative duties.
• Complete additional tasks and special projects as assigned.
• Physical mail processing/ check deposits
• Demonstrates a strong ability to process, handle, and maintain confidential information with the utmost discretion. This includes sensitive data related to donors, members, and organizational operations. Ensures that all information is managed in compliance with privacy laws and organizational policies to protect the integrity and trust of our stakeholders.

• High School Diploma or GED preferred
• At least one year of administrative assistant, office support, or related experience preferred.
• Proficiency in Google Suite and general computer applications.
• Experience with Charityproud or similar CRM/database systems preferred.
• Proficient in Mac based software
• Strong organizational skills with excellent attention to detail.
• Ability to create surveys using online tools such as SurveyMonkey, Google Forms, or similar platforms.
• Excellent written and verbal communication skills.
• Ability to work independently in a remote environment and meet deadlines.
• Professional, reliable, adaptable, and team oriented mindset.

Work Environment:

• Remote / work-from-home position.
• Weekly mail pick up and check deposit
• Flexible schedule based on organizational needs.

Preferred Skills:

• Nonprofit or membership organization experience.
• Familiarity with donor/member databases and reporting tools.
• Strong customer service mindset.

Work Schedule:

• Remote/work-from-home position.
• Weekly Mail collection and check deposits
• Minimum 20 hours per week.
• Flexible schedule based on organizational needs.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

The physical demands described are representative of those that must be met by an employee to perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Computer and phone will be provided.

• A workspace within the home large enough to accommodate a desk, computer, and a printer
• Frequent repetitive motion and eye/hand/foot coordination
• Ability to sit and/or stand for extended periods of time.
• Ability to lift 15 lbs.
• Ability to work with the general public
• Weekly mail pick-up

The American College of Pediatricians (ACPeds) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability, or veteran status.

Employment is contingent upon passing a background check and pre-employment drug screen.

Apply now to join our team and make a difference in pediatric healthcare!

Compensation:
We offer competitive pay starting at $20/hour, with opportunities for higher starting rates based on experience.