Administrative Assistant

Airswift is looking for an Administrative Assistant in Houston, TX on a contract

Schedule: 5/50

This is an Administrative Assistant position providing comprehensive administrative support within the Capital Projects Onshore organization.

Responsibilities

• This position manages outlook calendars, schedules domestic and international travel, coordinates pre-reads and processes expense reports.
• Also responsible for coordinating logistics and agendas for meetings, conferences, events, and special functions.
• Supports on-boarding and off-boarding of employees and contractors.
  
  

Requirements

• Advanced skills in MS Office (PowerPoint, Word, Outlook, OneNote, Teams, Excel) and SAP Concur expense reporting.
• Ability to support travel booking (including international trips, visa application documents, etc.).
• Ability to handle multiple tasks simultaneously.
• Demonstrated ability to take initiative and be a collaborative team player.
• Self-motivated, learns quickly, anticipates the needs of management and has the ability to discreetly handle confidential information.
• Strong collaboration and people skills with the ability to work with a diverse workforce.
• Strong organization skills and attention to details are crucial.
• Must be able to communicate in a clear, concise and effective manner, orally, and in writing; good listener; maintains tactful and professional demeanor in all situations with all levels at the company and with outside organizations.
• The position requires a high-energy individual who has at least 15 years of relevant experience, is self-motivated, works independently as well as in teams, and has demonstrated the ability to multi-task and use independent judgment within the scope of his/her responsibility. The individual should be able to discreetly and routinely handle confidential information and communications, as well as establish a positive and professional working relationship with team members, business leaders and other staff members.