Administrative Assistant

Job Title: Administrative Assistant (Part-Time, Contract)

Location: Austin, TX (Hybrid)

Duration: Through August 2026 (with potential extension)

Compensation: $30/hour

Schedule: 15–20 hours per week (flexible within standard business hours)

About the Role

A public sector organization is seeking a detail-oriented Administrative Assistant to support procurement and contract oversight functions. This role is ideal for someone who enjoys working with structured processes, compliance-driven environments, and detailed documentation.

Key Responsibilities

• Provide administrative support for procurement and contract-related activities, including reviewing and organizing contract data in accordance with established policies and procedures
• Research and compile information on procurement-related topics (e.g., regulatory updates, legal notices), and prepare concise written summaries using standardized templates
• Maintain and organize electronic records, including contracts, purchase orders, and supporting documentation, ensuring accuracy and consistency
• Track key deadlines and compliance requirements (e.g., contract expirations, vendor verifications) and ensure timely follow-up
• Assist with public information requests by gathering, organizing, and preparing responsive documents in accordance with established guidelines
• Support documentation and reporting processes, including data entry, validation, and quality control checks
• Contribute to updates of internal procedures, checklists, and guidance materials to improve clarity and compliance
• Work independently within established guidelines, escalating more complex issues as needed

Qualifications

• Experience supporting contracts, procurement, or administrative operations
• Strong written communication skills, with the ability to summarize complex information clearly and concisely
• High attention to detail and accuracy in data entry and document management
• Experience with calendaring, deadline tracking, and administrative coordination
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Ability to work independently and manage multiple priorities in a structured environment

Additional Details

• Part-time schedule with flexibility on working hours
• Hybrid work environment
• No access to sensitive personal or health information