Administrative Assistant

JOB OVERVIEW

Location: Boston

Employee Type: Full-time, non-exempt

Travel Req’d: None

JOB DESCRIPTION

Under general supervision, provides high level administrative and executive support for top

management in property management.

JOB REQUIREMENTS

• Minimum (1) year experience assisting with real estate/property management with

additional clerical support responsibilities.

• AS/AA degree or an equivalent combination of education, training and additional

experience is preferred.

• Requires strong verbal and written communication skills. Self initiator, with the ability to

problem solve. Also requires the ability to maintain an approachable, friendly demeanor

and work with competing priorities and demands.

• Must be organized and task oriented, able to work in a fast- paced, team-oriented

environment with multiple deadlines, and adapt readily to changing priorities.

• Ability to draft and write detailed notes, communications to tenants, vendors, and

contracted firms to prepare reports and presentations, technical information in a clear and

concise manner.

• Detail oriented with the ability to convey information orally and in writing in a clear and

concise manner.

• Proficiency in Microsoft Office software: Word, Excel, Power Point, Outlook, MRI a plus.
• Requires excellent people skills and the ability to build and maintain positive, supportive

working relationships.

• Ability to multi-task and prioritize effectively, flexibly, and responsively with the ability to

work with diverse work styles.

SPECIFIC DUTIES

• Answers telephone, screens calls, transfer callers to voice mail, or take messages to

facilitate communications and contacts.

• Maintains knowledge of key clients and contacts.
• Sets up and maintains files, materials, information, schedules and related data.
• Assists with obtaining bids for additional work from outside contractors when a third party

vendor is required.

• Maintains Property Management files, reports and related communications.
• Provides travel support for Property Management team, ensuring employee travel needs

and competitive prices are met.

• Researches and provides information materials, such as electronic data (Internet) for

projects and special assignments.

• Maintains calendars, contact databases, and appointments.
• Sets up and arranges meetings, facilities and accommodations as required.
• Writes and prepares letters, memos, e-mails, and reports in draft and final form.
• Proofreads and edits materials to ensure high quality communications.

PHYSICAL DEMANDS

The physical demands described here are representative of those the must be met by an

employee to successfully perform the essential functions of this job. Reasonable

accommodations may be may made to enable individuals with disabilities to perform the essential

functions.

While performing the duties of this job, the employee is frequently required to sit, talk and hear.

The employee is frequently required to walk, use hands to type data, operate business machines,

dial the telephone and reach with hands and arms. The employee must frequently lift and/or

move 5-10 lbs. and occasionally lift and/or move up to 15lbs. Specific visions abilities required for

this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT

The noise level in the work environment is usually low.

Pay: $51,124.45 - $61,569.23 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off

Work Location: In person