Administrative Assistant

Title: Administrative Assistant
Duration: 6 Months
Location: NYC 10001 Duties:

• Provide daily administrative support to assigned Managing Directors and Directors of a team in an efficient, detail oriented, and proactive manner.
• Responsibilities of the position include, but are not limited to:
• Heavy interaction with senior management and their assistants; maintain busy calendars, including scheduling meetings, meeting and greeting visitors and clients,
• answering phones, coordinating conference rooms and meal arrangements
• Handle complex travel itineraries including airline reservations, hotel accommodations, car rental reservations, car service arrangements and driving directions as needed
• Responsible for the daily schedule of one or more individuals, anticipate necessary background material, directions and other items required for each activity on the schedule.
• Process and track expense reports and reimbursements; produce letters, memoranda, presentations, reports, etc. as necessary.
• Poofread documents for appropriate grammar, punctuation and spelling; assist in presentation preparation.
• Provide core administrative support such as faxing, filing, and copying; performing ad hoc projects as needed.

Skills:

• Ability to perform in a fast paced environment and interact with senior management
• Strong analytical, interpersonal and communication skills; excellent organizational skills; detail oriented.
• Strong time management skills
• Ability to handle multiple concurrent assignments, with a high degree of accuracy, and meet deadlines in a high pressure environment.
• High energy level along with excellent phone manner a must
• Self-starter with the ability to work independently and with minimal guidance.

Education:
College degree preferred or equivalent experience

Job Types: Full-time, Contract

Pay: $22.00 - $24.00 per hour

Work Location: In person