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Administrative Assistant
Benefits:
- Competitive salary
- Opportunity for advancement
- Training & development
Administrative Assistant (CPA & Construction Operations)
Location: Brooklyn, NY (On-Site)
Job Type: Full-Time | 3–6 Month Initial Engagement
Growth Path: Opportunity for long-term employment and expanded operational responsibility
Annual Salary Range: $52,000–$68,000 annually, commensurate with experience
Position Overview
We are seeking an experienced, highly organized Administrative Assistant to provide operational and executive support to the owner of a growing CPA and construction business portfolio.
This is an opportunity for a capable professional who thrives in fast-moving environments, enjoys solving operational challenges, and can confidently manage competing priorities across two dynamic industries.
The ideal candidate brings strong judgment, exceptional organization, and the ability to operate with professionalism and discretion in regulated environments.
Key Responsibilities
Executive & Administrative Support
- Serve as a key point of coordination between the owner, clients, staff, vendors, and external partners
- Manage calendars, scheduling priorities, and logistics in a fast-paced environment
- Coordinate domestic and occasional international travel arrangements
- Draft, edit, and manage confidential correspondence and business communications
- Prepare meeting agendas, organize materials, document action items, and track follow-through
Operations & Workflow Coordination
- Help streamline administrative systems and workflows across CPA and construction operations
- Track deadlines, deliverables, and business priorities to ensure timely execution
- Conduct research and prepare reports, summaries, and administrative documentation
- Identify opportunities to improve efficiency and organization
Community & Workforce Coordination
- Help build relationships with local vendors, workforce partners, and community organizations
- Support recruiting and workforce pipeline efforts for construction-related initiatives
- Foster trusted relationships across New York’s diverse business communities
Core Competencies
- Attention to Detail: Strong organizational skills with exceptional follow-through.
- Prioritization: Ability to manage competing priorities across multiple business functions.
- Discretion: Professional judgment and confidentiality in handling sensitive matters.
- Problem-Solving: Resourceful, adaptable, and calm under shifting priorities.
Required Qualifications
- 2–5+ years of administrative, executive support, or operations experience
- Strong proficiency in Google Workspace (Docs, Sheets, Calendar, Drive)
- Excellent organizational skills with strong attention to detail
- Ability to prioritize effectively across multiple projects and deadlines
- Professional judgment, discretion, and comfort handling confidential information
Preferred Experience
- Background in CPA, legal, construction, or other regulated industries
- Familiarity with PASSPort, NYS Contract Reporter, or construction procurement systems
- Experience with myUSCIS or compliance-oriented documentation processes
- Familiarity with New York construction vendors and regional workflows
- Bilingual language skills
- Notary Public certification (or willingness to obtain)
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