Administrative Assistant

Title: Administrative Assistant

Supervisor: Executive Director

Status: Full-time, Non-Exempt

To Apply: Send cover letter and resume to

Overview

The Administrative Assistant (AA) reports directly to the Executive Director but also provides support to other senior staff. The AA serves as the main front-desk receptionist, assists with office operations, supports DACOR's member-facing activities, drafts routine correspondence, and provides overall staff and member support. The position may also work on special projects as assigned.

Specific Duties

· Serve as the Executive Assistant to the Executive Director.

· Assist with processing membership applications, renewals, records and database updates. Assists in tracking and reporting on performance metrics.

· Assist members and visitors with their queries in-person at the main reception desk, by phone and through email. Accepts and routes deliveries at the business entrance.

· Handle reservation bookings for guest rooms and work with House staff to make sure rooms are prepared for guest arrival; provide basic concierge service to guests as needed.

· Work with leadership and staff to run the Reciprocal Clubs Program, including sending and receiving member reciprocity documents and issuing Letters of Introduction.

· General Admin duties such as mail handling and routing, ordering supplies, and taking the lead in making sure equipment is working properly.

· Work with staff to draft communications and correspondence; circulate meeting materials; and process In Memoriam donations.

· Support DACOR team on additional special projects and initiatives and other duties as assigned.

Qualifications

· Strong customer service and interpersonal skills. Must be able to interact effectively, professionally and positively with a diverse range of people at all levels.

· Proficient in Microsoft Office Suite and familiarity with various office computer skills such as databases, websites, and Canva.

· Capability to work cross-functionally within a collaborative team and among stakeholder committees, and contribute to an organizational culture of continuous learning, process improvement, and intellectual curiosity.

· Effective time-management skills with ability to prioritize and meet deadlines.

· Strong written and oral communication skills.

· Experience running meetings and webinars using video conferencing platforms including Zoom, GoToMeeting, and Microsoft Teams preferred.

· Bachelor's degree preferred but not required

· Commitment to DACOR's mission to bring together foreign affairs professionals in support of diplomacy, the Foreign Service, interagency civil service, public understanding of diplomacy, and to preserve the historic DACOR Bacon House.

Location and Work Requirements

This position is full-time in-person. The primary workplace is at the historic DACOR Bacon House at 18th and F Streets NW in Washington, DC. A limited amount of work in this position may be done remotely. Work is generally performed in an office setting, but staff may be required to work in other settings conducive to performing the tasks required to complete assignments. Occasional evening and weekend work may be required.

Compensation

Commensurate with experience, up to $47,000. Benefit package includes paid annual and sick leave, 11 federal holidays, health benefits, retirement plan and transportation subsidy.

To Apply

Please send a required cover letter and resume to Applicants under consideration will be contacted for an interview. No phone calls.

DACOR is an equal opportunity employer. We are committed to creating an inclusive, respectful environment for all employees.

Supplemental Information

DACOR/DACOR Bacon House Foundation, Washington's premiere membership organization for diplomatic and foreign affairs professionals, is seeking a dynamic Administrative Assistant to join the staff team to advance our objectives to carry the DACOR mission, organization, and our beautiful historic House well into the future for generations to come.

DACOR is a 501 (c) 4 membership organization (the Foundation is a 50l(c)3) comprised of active duty and retired foreign affairs professionals with the purpose of creating a robust, multigenerational community that fosters frank dialog about current global policy issues in the discreet, prestigious DACOR Bacon House. Within this historic mansion, DACOR provides networking, mentoring, educational and other unique opportunities to advance the professional and social needs of its members, engage the wider community, and raise up the next generation of America's foreign affairs and diplomatic professionals. Members are active duty or retired Americans from across U.S. government agencies, NGOs, media, international business, and academia.

The ideal candidate will have a proven ability to manage multiple tasks, employ modern time management techniques, work both independently and collaboratively, and enjoy communicating clearly and effectively with a diverse set of members and stakeholders.

This position provides an excellent professional development opportunity to build on organizational skills, and to engage with the diplomatic and other influential members of the foreign affairs community in one of Washington D.C.'s most historic and beautiful office settings, located only two blocks from the White House.

Pay: Up to $47,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Retirement plan

Application Question(s):

• How many years experience do you have working with a board of directors?

Experience:

• Microsoft Word: 5 years (Required)

Work Location: In person