Administrative Assistant

La Purisima Catholic Church

POSITION TITLE: Administrative Assistant, Religious Education - Bilingual
English/Spanish
JOB CLASSIFICATION: Part time - Non-exempt
DEPARTMENT: Religious Education
SCHEDULE: Part Time (24-29 weekly hours)
REPORTS TO: Director of Religious Education
SUPERVISORY RESPONSIBILITY: None

PAY RANGE: $18 to $20/hr based on education, qualifications and experience

SUMMARY OVERVIEW:
The Administrative Assistant contributes to the day-to-day operations of the Religious Education Office and provides clerical and administrative support for the Director of Religious Education. Responsible for student registration forms, record keeping, inventory, assist with the calendar and booking facilities for classes and events, and help prepare communication tools for the bulletin and parents.

Office Duties:
 Maintain consistent office hours
 Answer inquiries in a timely manner
 Be present in office during class times
 Step in as substitute teacher as needed
 Assist with preparation for various classes
 Attendance & assistance with various Faith Formation events
 Attendance & assistance with various parish events
 Screen calls, answer questions, and resolve problems within scope of authority and
responsibility.

Program Prep
 Assist with registrations and program evaluations
 Assist with the preparation of material for classes, parent meetings or events
 Creation of class documentation for catechists (group list, attendance sheets, curriculum,
emergency information)
 Assist in prep of meeting rooms/classrooms
 Assist in the closing of classrooms and hall at end of sessions including trash & lock-up
 Attend student, parent and sponsor meetings assigned by Director of Religious Education
 Assist Director of Religious Education with First Communion and Confirmation ceremony
preparation and day of

Retreats
 Create and organize student and volunteer documentation for the retreat (group list,
attendance sheets, emergency information, waivers)
 Attend and assist Director of Religious Education at all Retreats

General Expectations
 Communicate clearly and politely with parents, catechists, parish administrators, and volunteers by phone, email, and in person.
 Expected to meet regularly with the Director of Religious Education and participate in meetings, staff retreats, and other staff activities when invited to do so (includes evening and week-end).
 Translate English documents as necessary for parent meetings or as needed.
 Maintain a strict level of confidentiality.
 Other duties as may be assigned

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT:
Typical Working Conditions: Typical office environment.
Equipment Used: Basic computer equipment, keyboard, mouse, telephone, copier,
printer, calculator and paper shredder.
Essential Physical Tasks: Communicate, move, remain stationary, reach, occasionally carry
materials as needed weighing up to 30 lbs.