Administrative Assistant

Job Summary
We are seeking an organized Administrative Assistant to join our team! In this role, you will ensure smooth day-to-day functions and provide support to staff. The ideal candidate is proactive, tech-savvy, and possesses excellent communication skills, with experience in office management, clerical tasks, and customer service. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a thriving organization. Please note this role will assist with office operations for both the construction and real estate divisions of the company.

Responsibilities

• Manage front desk operations, greeting visitors and directing them appropriately with professional phone etiquette.
• Answering phone and taking messages.
• Maintain organized filing systems, both digital and physical documents, ensuring easy retrieval.
• Perform data entry tasks with high accuracy using Microsoft Office applications and other relevant software.
• Assist with bookkeeping duties utilizing QuickBooks or similar accounting tools to track expenses and invoices.
• Support office management activities including supply inventory, ordering materials, and maintaining a tidy workspace.
• Order and coordinate delivery of materials for job sites as directed by project managers.
• Offer personal assistant support as needed for executives or team members to enhance productivity

Qualifications

• Proven experience in an office environment with strong clerical skills and organizational abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Familiarity with QuickBooks or other bookkeeping software is highly desirable.
• Excellent phone etiquette.
• Bilingual abilities are a plus to effectively serve diverse clients and team members.
• Strong typing skills with high accuracy; capable of proofreading documents thoroughly.
• Demonstrated ability to prioritize tasks efficiently using effective time management strategies.
• Experience in construction office management preferred.
• Must be a licensed Notary Public.
• Associates or Bachelor's in business administration or related field preferred.

Pay: $30.00 - $35.00 per hour

Benefits:

• Paid time off

Work Location: In person