Administrative Assistant

Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment. The ideal candidate is proactive, tech-savvy, and possesses excellent communication skills, with a passion for providing top-tier administrative and customer service support. This paid position offers an exciting opportunity to grow your office management expertise while contributing to a vibrant team.

Duties

• Manage front desk responsibilities, greeting visitors and directing them appropriately with professionalism and warmth
• Operate multi-line phone systems, handle incoming calls with courteous phone etiquette, and direct inquiries efficiently
• Maintain organized filing systems, including digital files using Google Workspace and Microsoft Office applications
• Perform data entry, proofread documents for accuracy, and support bookkeeping tasks using QuickBooks or similar software
• Schedule appointments, manage calendars, and coordinate meetings while ensuring optimal time management for staff and clients
• Provide customer support by addressing inquiries promptly via phone or email, offering solutions or escalating issues as needed
• Assist with office management tasks such as supply ordering, maintaining office equipment, and organizing files for easy access

Skills

• Proven experience in office administration or clerical roles with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
• Familiarity with QuickBooks for bookkeeping and basic accounting tasks
• Excellent computer literacy with the ability to adapt to new software quickly
• Bilingual abilities are highly valued to serve diverse client needs effectively
• Strong typing skills with attention to detail for data entry and proofreading tasks
• Exceptional customer service skills coupled with professional phone etiquette and courteous communication
• Experience in medical or dental receptionist roles is a plus, along with personal assistant experience for versatile support functions
• Ability to multitask efficiently while managing time effectively in a fast-paced environment

Join us in creating a vibrant workplace where your organizational talents shine! This role offers the chance to develop your administrative expertise while making a meaningful impact every day. We are committed to supporting your growth through comprehensive training and a collaborative team environment.

Pay: $25.75 - $29.84 per hour

Benefits:

• 401(k)
• Flexible schedule

Work Location: On the road