Administrative Assistant

Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster a productive, welcoming environment. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a thriving organization. The ideal candidate is proactive, resourceful, and possesses a strong foundation in office management and customer service.

Duties

• Manage front desk responsibilities, greeting visitors and directing them appropriately with professional phone etiquette
• Operate multi-line phone systems efficiently, handling inquiries and routing calls accurately
• Maintain organized filing systems, including digital files using Google Workspace and Microsoft Office applications
• Perform data entry tasks with high accuracy, including invoicing, record keeping, and updating databases such as QuickBooks
• Support calendar management by scheduling appointments, meetings, and coordinating events for staff and executives
• Provide excellent customer support by responding promptly to inquiries via phone or email and assisting with client needs
• Assist with office management duties such as ordering supplies, maintaining office equipment, and overseeing general administrative functions
• Proofread documents for accuracy and clarity while ensuring all correspondence meets professional standards
• Support bookkeeping activities including basic bookkeeping tasks using QuickBooks or similar software
• Handle clerical tasks such as photocopying, scanning, filing, and organizing documents efficiently

Skills

• Proven experience in office administration or clerical roles with strong organizational skills
• Excellent computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools
• Familiarity with QuickBooks for bookkeeping and financial record management
• Strong multi-tasking abilities with effective time management skills in a fast-paced environment
• Exceptional phone etiquette skills with experience managing multi-line phone systems
• Bilingual abilities are highly desirable to serve diverse client needs effectively
• Experience in medical or dental receptionist roles is a plus; knowledge of healthcare office procedures is beneficial
• Personal assistant experience or office management background is advantageous for supporting executive needs
• Attention to detail in proofreading documents and data entry tasks to ensure accuracy
• Ability to handle confidential information discreetly while maintaining professionalism at all times

Join us as an Administrative Assistant where your enthusiasm and organizational prowess will make a meaningful impact! We value energetic individuals who thrive on multitasking, providing top-tier customer service, and supporting our team’s success. This role offers a vibrant work environment where your skills will be recognized and your contributions appreciated.

Pay: $15.00 - $17.00 per hour

Benefits:

• Flexible schedule

Work Location: In person