Administrative Assistant

Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment. This paid position offers an exciting opportunity to develop your office management skills while contributing to a vibrant team dedicated to excellence. If you thrive in fast-paced settings and enjoy multitasking, this is the perfect role for you!

Duties

• Manage front desk responsibilities, greeting visitors and directing them appropriately with professional phone etiquette
• Operate multi-line phone systems, handle incoming calls, and provide prompt customer support or support staff as needed
• Maintain organized filing systems, perform data entry, and ensure accurate record keeping using tools like Microsoft Office, Google Workspace, and QuickBooks
• Assist with calendar management, scheduling appointments, meetings, and coordinating events with strong organizational skills
• Support office management tasks including supply ordering, inventory tracking, and basic bookkeeping responsibilities
• Proofread documents for accuracy and clarity before distribution
• Provide administrative support such as photocopying, scanning, faxing, and managing correspondence

Skills

• Proven experience in office administration or clerical roles with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
• Familiarity with QuickBooks for bookkeeping and financial recordkeeping
• Excellent computer literacy including data entry and document proofreading skills
• Bilingual abilities are highly valued to assist a diverse client base effectively
• Strong phone etiquette with experience managing multi-line phone systems and providing customer service/support
• Ability to prioritize tasks efficiently using time management techniques in a fast-paced environment

Join us in creating a professional yet lively atmosphere where your organizational talents can shine! This position offers meaningful work supporting daily operations while providing opportunities for growth in administrative expertise. We value energetic individuals committed to delivering top-notch service and fostering an efficient workplace environment.

Pay: $10.00 - $13.00 per hour

Benefits:

• Flexible schedule

Work Location: In person