Administrative Assistant

We are looking for a proactive and detail-oriented Administrative Assistant to support management in researching, planning, and developing business improvement and new business ideas, while also maintaining and updating our applicant database.

This role is ideal for someone who can turn ideas into clear action plans, is comfortable with research and coordination, and can consistently follow up on tasks and people.

Key Responsibilities

Research & Business Planning

• Research new business ideas, services, and market opportunities
• Analyze competitors, trends, and potential strategies
• Prepare summaries, reports, and recommendations
• Assist in creating business plans and action steps
• Break down ideas into clear, actionable tasks

Operations & Project Support

• Assist in planning and improving company processes and systems
• Create task lists, timelines, and simple project plans
• Track progress of initiatives and ensure completion
• Coordinate with team members for execution

Database Management (Core Task)

• Contact applicants via WhatsApp, phone, or email
• Confirm availability, job status, and interest
• Update applicant records (status, contact details, notes)
• Maintain a clean, organized, and updated database
• Identify active and high-potential candidates

Follow-ups & Communication

• Ensure consistent follow-ups on tasks and applicant responses
• Report updates, issues, and opportunities to management
• Maintain professional communication at all times

Qualifications

• Bachelor’s degree in Business Administration or related field (preferred)
• Experience in admin, research, or coordination roles is an advantage
• Strong research and analytical skills
• Good communication skills (English required)
• Proficient in Google Sheets / Excel
• Organized, detail-oriented, and reliable

What We’re Looking For

• Someone proactive who doesn’t wait for instructions
• Strong follow-up and accountability
• Ability to turn ideas into structured plans
• Comfortable handling repetitive communication tasks
• Willing to learn and grow with the company

Pay: KD250.000 per month

Work Location: In person