Administrative Assistant

Administrative Assistant

Pawtucket, RI | Full-Time | On-Site

NEIS Collective is a leading dealer of casework, millwork, fume hoods, laboratory furniture, and specialty equipment serving the K-12, Higher Education, Laboratory, Healthcare, and Aviation markets.

We are seeking a motivated, organized, and detail oriented Administrative Assistant to support our growing team in Pawtucket, RI. This is a full-time, on-site position. Part-time employment may be considered for highly qualified candidates.

The Administrative Assistant plays a key role in supporting office operations and helping administrative processes run efficiently. Responsibilities include office coordination, event support, administrative reporting, travel coordination, vendor communication, and assisting internal teams with day-to-day operational needs. This role requires strong organizational skills, professionalism, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Essential Duties and Responsibilities:

• Support the day-to-day administrative operations of the office in a professional, organized, and efficient manner
• Maintain organized office records, files, calendars, and administrative documentation
• Coordinate office communications including phone calls, mail, deliveries, and visitor reception
• Assist with office operations including ordering supplies, coordinating office equipment maintenance, supporting facility-related needs, and communicating with vendors and service providers
• Support accounting and administrative processes including timesheet coordination, purchase order entry, expense documentation, and contract-related administration
• Coordinate meetings, travel arrangements, employee events, office functions, and company gatherings
• Assist with project specific background screenings, employee recognition initiatives, and volunteer activities
• Support preconstruction with prime bid documentation, organization, and administrative tracking
• Help maintain a professional and welcoming environment for employees, customers, vendors, and visiting partners
• Maintain confidentiality, professionalism, and attention to detail in all aspects of the role
• Contribute to a collaborative, team-oriented, and positive office environment
• Assist with special projects and additional administrative responsibilities as needed

Qualifications:

• 2+ years of administrative, office coordination, or related experience preferred
• High school diploma required, college degree preferred
• Strong organizational skills with exceptional attention to detail
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Professional communication and interpersonal skills
• Ability to work independently while also contributing within a collaborative team environment
• Strong problem-solving skills with the ability to adapt to changing priorities
• High level of professionalism, reliability, and confidentiality
• Proficiency with Microsoft Office & Google Workspace
• Experience with Foundation, Salesforce, & Asana is a plus

We offer opportunities for personal and professional growth within a collaborative, team-
oriented environment that reflects our core values:

People - Integrity - Intention - Achievement - Humility

NEIS Collective offers competitive compensation, generous PTO, and comprehensive health and welfare benefits. The anticipated salary range for this position is $55,000 to $60,000 annually. Actual compensation will be based on experience, qualifications, skills, and overall fit for the role.

If you are interested in joining a professional, team-oriented environment with a market leader, please apply today.

To learn more about NEIS Collective and view a collection of projects we have completed, visit www.neis.com.

Affirmative Action Equal Opportunity Employer and Drug-Free Workplace

Job Type: Full-time

Pay: $55,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

People with a criminal record are encouraged to apply

Work Location: In person