Administrative Assistant

Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team of custom home builders! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and visitors alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment. This position offers an exciting opportunity for someone with a passion for office management, excellent communication skills, and a proactive attitude to thrive in a fast-paced setting. Paid from day one, this role is perfect for candidates eager to develop their administrative expertise and contribute meaningfully to our organization’s success.

Responsibilities

• Manage front desk duties including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette
• Perform data entry, filing, and document proofreading to maintain accurate records and ensure document clarity
• Coordinate calendar management and schedule appointments or meetings using Microsoft Office and Google Workspace tools
• Handle office management tasks such as supply ordering, mail distribution, and maintaining cleanliness of common areas
• Support bookkeeping activities using QuickBooks and assist with basic bookkeeping tasks like invoice processing and expense tracking
• Provide customer service support by addressing inquiries promptly and professionally, whether in person or via phone or email
• Assist with clerical duties such as photocopying, scanning, organizing files, and managing office supplies to ensure operational efficiency

Experience

• Previous office experience or administrative experience demonstrating strong organizational skills and multitasking abilities
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
• Familiarity with multi-line phone systems, data entry, filing systems, and general clerical tasks
• Bilingual abilities are highly desirable to support diverse client interactions
• Experience with QuickBooks or bookkeeping software is a plus for handling financial transactions accurately
• Strong typing skills coupled with excellent proofreading capabilities to produce error-free documents
• Customer service background with demonstrated ability to handle inquiries professionally while maintaining a positive attitude

Join us as an Administrative Assistant where your enthusiasm for organization and support will make a real difference! We value proactive team players who excel at managing multiple responsibilities while maintaining a friendly demeanor. This role offers the chance to grow your career in office management while enjoying a supportive work environment dedicated to your success.

Pay: $25.00 - $30.00 per hour

Work Location: Hybrid remote in Boulder, CO 80302