Administrative Assistant

Job description

Our client is looking for a highly organized and proactive Office Manager to support the day-to-day operations of their Miami office. Reporting directly to the General Manager, this is a hands-on, multi-functional role that plays a key part in ensuring operational efficiency across Finance, HR, and Administrative functions.

This is an excellent opportunity for someone who is organized, can wear many hats, and thrives in a dynamic environment.

Key Responsibilities

• Manage invoicing, payments, and expense tracking, and liaise with banking partners
• Support recruitment processes, onboarding, payroll administration, and employee-related matters
• Oversee office lease agreements, vendor relationships, and compliance with labor laws, insurance policies, permits, and company operations
• Ensure office security systems and overall administrative operations run smoothly
• Support sales and service teams with contracts, quotes, purchase orders, invoicing, and payments

Job requirements

• Bachelor’s degree in Business Administration, Management, or a related field
• 6+ years of experience in office management or administrative roles
• Strong organizational and multitasking abilities
• Excellent communication and interpersonal skills
• Proficiency with office tools and systems
• Detail-oriented with a strong problem-solving mindset

Nice to Have

• Spanish language proficiency
• Experience working in a manufacturing environment
• Familiarity with U.S. labor laws and administrative practices
• Experience with ERP systems