Administrative Assistant

ESSENTIAL DUTIES AND RESPONSIBILITIES:

(65%) Administration

• Monitors voicemails and emails several times daily; screens in-coming phone calls and assists management in returning or placing a call
• Manages incoming and outgoing mail; forwards mail to appropriate department as needed
• Prepares and presents images or films, reports, and pertinent information for radiologist to return patient calls
• Maintains technologist schedules and Director expense accounts
• Types letters, data sheets, notes and memos
• Updates curriculum vitae in an organized and accurate manner
• Makes copies of correspondence or other printed material
• Files documents in an efficient and timely manner

(30%) Orders & Renewals

• Maintains all processes and logs related safety and compliance.
• Aids Director and chiefs with ACR and accreditation applications as needed.
• Orders office supplies and keeps common management work areas and offices clean and organized
• Orders books and journals; renews subscriptions as necessary

Required:

• Medical secretary certificate or diploma and/or equivalent experience in the medical industry
• Minimum 2-3 year Microsoft Office experience
• Proficient with using computer systems and typing
• Data entry experience

Preferred:

• Associate's degree
• 2-3 years prior medical office experience