Administrative Assistant

Job Summary
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment. The ideal candidate is proactive, tech-savvy, and possesses excellent communication skills, including bilingual abilities, to handle diverse responsibilities with enthusiasm and professionalism. This paid position offers an exciting opportunity to develop your office management skills while contributing to a vibrant team.

Duties

• Manage front desk operations, greeting visitors and clients with professionalism and warmth
• Answer multi-line phone systems promptly, directing calls accurately and courteously
• Perform data entry and maintain organized filing systems, both physical and digital, including Google Workspace and Microsoft Office files
• Coordinate calendar management for executives, scheduling appointments, meetings, and reminders efficiently
• Handle clerical tasks such as proofreading documents, preparing reports, and managing correspondence
• Support bookkeeping activities using QuickBooks or similar accounting software to ensure accurate financial records
• Assist with office management duties including supply inventory, equipment maintenance, and general administrative support
• Provide exceptional customer service by addressing inquiries promptly and professionally in bilingual settings if applicable

Qualifications

• Proven office experience with strong organizational skills and attention to detail
• Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools
• Experience with data entry, filing systems, and document proofreading
• Excellent phone etiquette with the ability to manage multi-line phone systems efficiently
• Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
• Bilingual abilities are highly desirable to support diverse client needs
• Knowledge of QuickBooks or bookkeeping experience is a plus
• Previous experience as a receptionist or personal assistant is preferred
• Familiarity with medical or dental receptionist duties is advantageous but not required

Join us in creating a positive impact through efficient office operations! This role offers a rewarding environment where your organizational talents will shine while supporting our team’s success.

Pay: $15.00 - $18.00 per hour

Benefits:

• Flexible schedule
• Referral program

Work Location: In person