Administrative Assistant

We Champion Abilities and Enrich Lives

The Harford Center, Inc. is a non-profit organization that provides services and supports to adults with disabilities.

We have provided programming to adults with disabilities since 1961. Since our inception, we have focused on providing the best care while respecting each person’s individuality, choice and needs. The Harford Center is unique in that it provides services to an array of individuals from those needing high-end medical care to those who are actively seeking employment. All individuals receive support in exploring their interests so that they can live independent, satisfying lives. The staff at the Harford Center act as advocates, supports, and mentors to guide individuals to be their own advocates and seek the lives that they desire.

Please visit our website at https://harfordcenter.org.

We are seeking an energetic and detail-oriented Administrative Assistant to join our team. In this vital role, you will support the Executive team, organize daily office operations, manage communication channels, and ensure a smooth flow of administrative tasks. Your organizational skills and positive attitude will help create an efficient and welcoming environment for staff, clients, and visitors alike. Responsibilities

• Prepares and edits correspondence, communications, and other documents.
• Serves as first point of contact by answering phones, welcoming guests at the front desk, and opening and closing the building.
• Accurately maintains State databases for attendance, billing, and community related data.
• Interacts with Harford Center staff and participants in a pleasant and professional manner.
• Oversight of front office, which includes answering phones at the front desk and monitoring visitor entry and exit.
• Records, transcribes, and distributes minutes of meetings.
• Arranges and coordinates meetings and events for the Executive Team and the Board of Directors.
• Monitors, screens, responds to, and distributes incoming communications.
• Interacts with external partners.
• Participates on Staff Recognition committee.
• Coordinates project-based work.
• Types and word-processes various documents and electronic information.
• Communicates and provides information by relevant methods internally and externally to assist and enable organizational operations and effective service to connect groups.
• Provides support to all department heads.

Qualifications

• Minimum of 4 years’ experience providing office support.
• Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite.
• Experience with using various databases.
• Knowledge of standard office administrative practices and procedures

Key Competencies

• Communication, organizational and planning skills.
• Information gathering and monitoring skills.
• Problem analysis and problem solving skills.
• Ability to show initiative.
• Confidentiality and discretion required.
• Attention to detail, adaptability, and accuracy
• Judgement and decision-making ability, functions independently 80% of the time.

Pay: $22.00 - $22.50 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person