Administrative Assistant

JOB ANNOUNCEMENT

Title: Administrative Assistant

Department: Young Lawyers Division (YLD)

Location: Atlanta

Supervisor: Director, Young Lawyers Division

Classification: Full-time / Non-exempt

Reporting Relationships: The Administrative Assistant shall report directly to the Director of the Young Lawyers Division and shall work with, and be responsive to, all members of the YLD Executive Council, including YLD Officers, Board of Directors, Representative Council, Committee Chairs and Affiliate Leaders.

Statement of Purpose: The YLD Coordinator shall be employed by the State Bar of Georgia for the purpose of performing a variety of administrative and technical duties for the Director of the Young Lawyers Division. This is a project and meeting(s)-oriented position, in combination with specific Division-related administration.

Essential Job Functions:

Committee and Member Support

· Acts as a liaison to the YLD Executive Council by coordinating communications, supporting committee activities and providing departmental information as needed.

· Manages event logistics, including registration setup, catering coordination and program updates to YLD Leadership and committee members. Assists with securing meeting space at the Bar Center or other locations using the YLD event planning form.

· Hosts virtual committee meetings on Zoom, including distributing meeting links.

· Supports the YLD coordinator with social media posting and member engagement efforts.

Administrative and Reporting Duties

· Provides CLE program preparation and post-program credit follow-up for YLD events.

· Receives and processes reimbursement requests from YLD members for events.

· Prepare reports on current YLD activities for the State Bar’s Board of Governors.

· Provides monthly (or as requested) updates to committee chairs, including budget information and membership rosters.

· Provides administrative support for YLD programs and collaborative initiatives with other State Bar departments.

· Performs general administrative duties, including electronic filings, copying and mailing correspondence.

· Responds to and returns phone calls and emails in a timely manner.

· Performs other duties as assigned under the supervision of the director of the Young Lawyers Division.

Remote Work:

· Employee is subject to in-person and remote supervision and is expected to perform their job in a State Bar office unless managing or supporting a meeting or event that takes place away from a State Bar office or telecommuting in compliance with State Bar policy.

· Remote work schedule available up to two days per week; remote work will be limited during high-volume event and meeting planning periods. Remote schedule is subject to change at the discretion of the YLD Director.

Other Responsibilities:

· Support offsite YLD events or programs when needed.

· Create annual photo memory book for YLD President to memorialize their term.

Tools/Equipment:

· Basic knowledge of Microsoft Office products as well as general office equipment.

· Knowledge of host features on Zoom.

· Adobe Creative Cloud Express

· Social media scheduling applications

Education, Training & Experience:

· Bachelor’s degree preferred.

· Minimum of three years previous administrative work required.

Required Skills:

· Detail-oriented with strong attention to accuracy and presentation.

· Strong verbal and written communication skills.

· Highly organized with effective time management.

· Ability to manage multiple tasks and prioritize effectively.

· Maintains a polished, professional appearance and demeanor in the office and at Bar events.

· Works effectively with others, including volunteer attorneys and internal staff.

· Demonstrates problem-solving skills and knows when to seek guidance or ask for assistance.

How to Apply:

· Send an email with your resume and cover letter attached to HR@gabar.org

· Please type “YLD ASST” as the subject line of the email

· Please make sure the cover letter explains your interest in the position, summary of your work experience, and includes at least three references and your contact information.

· Deadline for applications: Until the position is filled

About the State Bar of Georgia: The State Bar of Georgia, with offices in Atlanta, Savannah and Tifton, was established in 1964 by Georgia’s Supreme Court as the successor to the voluntary Georgia Bar Association, founded in 1884. All lawyers licensed to practice in Georgia belong to the State Bar. Its more than 55,000 members work together to strengthen the constitutional promise of justice for all, promote principles of duty and public service among Georgia’s lawyers, and administer a strict code of legal ethics.

Job Type: Full-time

Benefits:

• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person